The Value of Using BlueSnap AR Automation with Sage Intacct

Sage Intacct is a cloud-based ERP with financial management software that allows customers to consolidate data, provide multidimensional reporting and simplify compliance. When you combine Sage Intacct with BlueSnap AR Automation, businesses can automate their billing, collection and payment processes, while also having access to global payment capabilities – all from a single integration.

Businesses using Sage Intacct for invoicing and billing can integrate their financial operations with BlueSnap to automate their invoicing and collections. By combining BlueSnap’s AR Automation and Global Payments capabilities with Sage Intacct, your organization will be able to manage tasks more efficiently, streamline workflows, run unified reporting, use fully compliant surcharging to cover the cost of digital payments and more.

Since BlueSnap and Sage Intacct are already seamlessly integrated, the data is automatically synced between the systems, giving you a single source of truth for all your invoice needs. This can help your business be more efficient, giving you a faster way to reconcile your accounts and manage your billing cycles.

Consider these benefits of using BlueSnap with Sage Intacct:

Increase Your Cash Flow

When looking for an AR Automation solution to use with Sage Intacct, consider the specific features you will need to get the most out of the solution and to keep your revenue flowing. Look for features such as:

• Automated Workflows: Automate multiple aspects of your accounts receivable management, like customer communication, scheduled payment reminders, follow-up notifications and more from a single interface.
• Invoice Management: Automated AR solutions are designed to make invoicing a breeze. Measure how well each software enables end-to-end invoice management. Take advantage of native features or those that could be used in conjunction with your ERP like branded invoice templates, auto-send options, customer communication and workflow automation, predefined late-fee triggers and an online portal that lets customers access and pay their invoices from anywhere.
• Digital Proposals & eSign: Improved documentation is a considerable benefit of AR software, especially if you’re moving from paper-based records to a digital solution. Your software should include electronic record-keeping tools to store customer information, quotes, agreements, relevant product and service guides and more. Plus, look for eSign features that automatically accept, track and follow-up on customer signatures.
• Billing & Subscription Management: The right-fit automation solution should cover more than just the path to one-time payment. Look for software that supports recurring payments, subscriptions, usage-based billing cycles and auto-payments. This functionality makes it easy for your customers to pay off invoices and stay up to date on their latest charges with stored payment methods and detailed billing data.
• Compliant Surcharging: By passing payment processing fees to customers, businesses can reduce expenses while allowing customers to choose their preferred payment type, including credit cards, which businesses might otherwise not be able to accept because of the associated fees.

Increased Productivity

Automating your workflows can have a significant impact on your business. By automating each step of your billing, accounting and payment process you reduce manual activities and late payments, lowering Days Sales Outstanding, increasing cash flow and reducing errors. By automating your entire AR process with BlueSnap, you’ll see improvements in multiple areas. You’ll gain the capacity to:

• Create documents from scratch or upload and then quickly and securely access them and send for signature.
• Enhance the billing structure that will power your business with automated payment plants, trial periods, prorating, usage-based billing, discounts and more.
• Use invoices from Sage Intacct or easily create new ones with our WYSIWYG invoice editor and push them directly into your accounting system.
• Enable autopayments from customers with their preferred payment methods and keep their details up-to-date with Account Updater.
• Easily assess late fees according to the rules you set.
• Offer customers instant access to their invoice via portal, email and mobile, so they can access their account and pay wherever they are.

Effortlessly Accept Payments Wherever Your Customers Are Located

Growing your business is all about expanding your customer base to increase revenue. We help you with the ability to offer your customers their preferred payment methods and the ability for you to accept payments directly in your AR portal. Offering customers quick and convenient ways to pay – no matter where they’re located – will keep them happy and help you get paid faster.

Today, you may balk at the opportunity to expand cross-border due to the potential of accepting payments from another region, but you don’t have to. With a single integration to BlueSnap, you can accept preferred global payment types and currencies your customers need and offer local acquiring in 50 regions to lower the cost associated with cross-border fees. And with our Intelligent Payment Routing, transactions are automatically routed to the best bank to minimize declines and help you increase the likelihood of payment, keeping customers satisfied. Best of all, we offer surcharging to cover the cost of credit cards and other payments methods, whether it’s one time or recurring, helping you profit from every invoice.

Enhance the Customer Experience

Offering your customers a branded customer portal can directly affect how they pay their invoices and balances, update their billing info and view certain documents. Within your portal, you can also provide more transparent communication to your customers to help them understand changes with billing, timelines of certain events or processes you plan to update. All these steps can easily be managed through a single account, no need to cobble together multiple platforms to help you develop a better payment or communication experience.

When you connect Sage Intacct to BlueSnap AR Automation, you’ll be able to allow your customers to pay you multiple ways, including via Payment Link, Virtual Terminal, Pay by Text or your customer portal. Customers can also set up automated payments and view their account balance, giving them the flexibility to pay when and how they want as well as the visibility to keep their payments current.

Improve Your Forecasting & Planning

It’s imperative to have visibility into your accounts, invoices and performance metrics for faster and more accurate insights to help your business grow. The ability to parse your data and formulate reports with custom insights can provide your organization with the opportunity to dive into critical data that can reduce your Days Sales Outstanding and find areas your business is lagging. Your data can alert you when an upcoming payment is due so you can stay on top of collecting and never lose potential revenue.

Consider using data analytics tools for improved cash flow forecasting to gain valuable insight into your financial future to make more informed decisions. These critical data pieces can assist in determining how you’ll manage your cash flow to achieve higher profit margins and anticipate certain events to proactively manage and allocate resources.

Contact a BlueSnap Payments Expert today to learn how BlueSnap’s AR Automation integration with Sage Intacct can help your business collect payments faster and reduce your DSO.

Frequently Asked Questions

What is accounts receivable?

Accounts receivable (AR) is the money owed to your business by customers. It mainly involves managing and tracking invoices to ensure payments are received on time.

What is the accounts receivable process?

The AR process includes sending invoices, following up on unpaid ones, receiving payments and updating records. In many businesses, this process is mostly manual.

Can AR automation also handle subscriptions?

Yes. Subscriptions are automatically calculated in terms of recurring revenue. All of this information is placed in the reports section. The system breaks down all subscription revenue to its recurring monthly component, keeping track of all subscription revenue.

How can integrations improve AR?

Integrations streamline your AR process by connecting systems like accounting, CRM and invoicing tools — reducing manual work and helping you get paid faster.

What are the advantages of AR automation?

• Fewer manual tasks mean less busy work for your teams, allowing them to focus on higher value operations.
• Automatic account updating means immediate updates and instant notifications, reducing costly downtime and ensuring that payments are faster.
• Dashboards are updated in real time, providing instant insights into important metrics such as AR performance, customer accounts, payment processing and more, for better overall data management.
• Faster turnaround times and fewer errors result in less frustration for customers, while branded portals offer secure places for them to pay online.
• Overall improved efficiency saves your company money, makes it easier to scale and can lead to more business opportunities.

What is AR automation?

AR automation, or accounts receivable automation, is the process by which manual accounts receivable tasks such as producing, sending and uploading invoices are instead handled by software. AR automation software can handle the entire accounts receivable process, allowing you the ability to automate any task you’d like to optimize.

Can BlueSnap’s AR automation handle global sales?

Absolutely. Our Payment Orchestration Platform is designed to enable effective global sales, and AR automation is an important part of that. Our AR automation software can handle over 100+ currencies and 100+ payment types. Plus, our team handles regional regulations, so all your payments stay compliant and secure.